Filters are among the coolest and the best feature that Gmail is offering. If you setup Filters properly, they can offer real ease in email management. Filters help you saving time and space when it comes to unwanted emails within your inbox, and introduce you to multi-functionality of gmail tabs. As per my understanding no other email service provides feature like Filters. Filter has two parts in first one you setup a query and in second part you choose how to handle mails that showed up as a result or even in future. Filters can be little frustrating if you do not know how to make them work properly. In the following paragraphs I will make an effort to explain Filters, and how they can make your life easier by cutting many jobs to be done manually.
Steps – Click Settings Link at the top right corner of the Gmail account. Simply click Filters tab to open up it, in the event you don’t setup any filters yet then it’s likely to be a blank page. End up produce a new filter link; click it to make a new filter.
You may be delivered to next page; here you will see five input boxes called From, To, Subject, Has got the Words, Doesn’t have, one check box defined as Has Attachment and three buttons defined as Cancel, Test Search and Following Step. This can be it; now you must to build some query and test it to make sure its in working order.
From Field: The From Field is to handle mails you getting from a number of source. For instance should you be getting lots of forwarded mails from different email id(s), you are able to put those email id(s) in From Field and do whatever you want to do together. You can assign Label, Archive or even delete without even checking out them.
To Field: This industry can be used as both incoming and outgoing mails. If you wish to create a filter for mail addressing, this is a field where you need to add your id. If you want to handle outgoing mails to one or more ids you have to include that particular id here. Once this step is performed you can Label, Archive, Forward as well as delete it.
Subject Field: This field works as being a search box, you could add word(s) or phrase and Gmail will keep a check up on all mails. Has got the words and Doesn’t have Field:
You can include word(s) or phrase in this particular field and Gmail will search for given query in most mails. Has Attachment Check box: Click and it is possible to find out only mails which have attachments along with them.
If you have your query built just click Test Search to find out they are working right or not. When you are done click Next Phase button to proceed. Now you have to indicate an action to become implemented on the results. Gmail provides you with seven different actions that you could apply. As these are checkboxes, you can have one or more actions applied to the searched results. Furthermore, the actions are executed not just on new incoming messages but in addition on older ones living in your inbox.
If you are subscriber of the email list you can make filter of this in just a single click. This is just what you have to do, open that message, click show detail button, their you can see choice of mailing list. Facing it you can zasikq a web link Filter messages from this subscriber list, click and you may forwarded to filter page, here it is possible to test search and you then are carried out by using it. Do remember you can create Labels for newly created filter right their.
You may have as much email filters as you wish in Gmail. However, going overboard will be a waste of time and resources. Gmail filters are there that will help you managing emails and become more productive so use them wisely.